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Create your Vehicles

Last Updated: Nov 28, 2017 12:54PM EST

This is a step-by-step guide on creating your Vehicles. For more information on what Vehicles are, please see this article: What is a Vehicle?

1. Click the Settings gear.


2. Click on the “Vehicles” tab.

3. Click on the “+ Add Vehicle” button.

4. A new window will open up and you can begin customizing your Vehicle. We’ll start by looking at settings for a Normal Day.

5. Tell WorkWave Route Manager about your Vehicle, how you want to visualize it, and if you want to track it. (Event Tracking and GPS Tracking are available as additional WorkWave Route Manager packages.)
A. Vehicle ID: Enter in your Vehicle’s make, model, license plate, name of the Driver - however you want to identify the Vehicle!

B. Pick the color you want the Vehicle to have on the map.

C. If you have WorkWave Route Manager 360, check the box Event Tracking to tell Route Manager that you want this Vehicle to be able to use the WorkWave Route Manager Mobile App in order to check in and out of stops.  Additionally, if you have WorkWave GPS devices for your Vehicles, you can assign those devices here.


6.  Using the information you entered when creating your Depot, you will be able to select which Depot(s)/Location(s) you want to start and end your Vehicle’s day with.

You can select (None) for your Depot if it does not matter where your Vehicle starts its day, or ends after they leave their last stop.


7. Define the hours of operation for your Vehicle.

The only required information here is the Start Work and Finish Work information.


Start Work at

When your Vehicle is eligible to start its day or leave the Depot and make its way to the first Order.

Finish Work By

The latest your Vehicle can return to the Depot or end their day.

Flexible Start Time

This option will make sure your Vehicle leaves in time to serve your first Order’s Time Window and avoid idle time.

More information about flexible starting times is here.


Define how long and between what times your Vehicles can start their break. You can have three possible windows - just click the + button. Define in HH:MM


Route Manager will suggest when the break should be in order to maximize efficiency of the route.

Work Up to

Tell the planner the total time your Vehicle and Driver are allowed to work. This is driving time plus the time spent at each Order


Example: You have Orders to serve from 8 AM to 8 PM but you can only work your Vehicle for 7 consecutive hours. Setting 07:00 here will limit that one Vehicle to only 7 hours to this day, pushing other Orders to available Vehicles who started later.

Drive up to

This is the total time your Vehicle is allowed to be on the road for. This does not include time spent at each Order.

Max Mileage
This will limit how many miles(km) your Vehicle can drive in total. 

Example: You can drive 200 miles before your Electric car needs to be charged again.


8. Enter your Capacities. Click on the “Capacity” tab. 


Example loads:

- Product that limits space on your Vehicle
- People or Equipment allowed
- Weight able to be supported
- Stops the Vehicle can do in a day


Load Capacity- Name

Here, define the capacity that your Vehicle is able to accommodate. You can enter the name of the load or a code generated by your system. You are able to define up to 5 loads at one time.

For more information please see our article about capacity.

Load Capacity - Units

Define, in whole numbers, how much of the load this Vehicle can carry. The Planner will never fill it beyond this point.

9. If your fleet is made up of unique Vehicles you can define them with Tags.

Tags are special skills or attributes that make your Vehicles or Drivers more uniquely qualified to take some Orders over others. When you create an Order you’ll be able to either require these tags or ban these tags.

Driver Skill: Speaks Spanish
Vehicle attribute: Heavy Truck, Ladder

You can define these to be whatever you need them to be - so fill in your own! Route Manager is flexible in order to handle it.


10. Minimum Requirements  are a good way to tell Route Manager that each Vehicle must have something on it. This makes things fair for all of your Drivers. Add these in to balance out your routes.

11. Another way to define unique attributes about your Vehicles is to tell us the relative speed of each Vehicle. Define this when you have smaller, lighter Vehicles or when this Vehicle goes on overnight runs where traffic is lighter.
12. Define your costs. This is an incredibly important step in creating your fleet and Vehicles. The route planner will optimize according to the costs you set here. Please see our article about Cost.
13. You can also create Exceptions for your Vehicle. An Exception is a day when your normal schedule will not apply. 

  B. Pick when the Exception will occur or re-occur (if necessary).
  C. Pick the day that the Exception applies.

From here, create all of the settings for this Exception and WorkWave Route Manager will apply them automatically when that Exception occurs/reoccurs (start from step 6).

14. Click "Apply Now" to save your changes.

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